Process and document management in a single flow
Design your processes, file what comes in, assign every task with its deadline and keep everything in the case file with its electronic index. With AI agents inside the flow.
Process · Information requests
Open cases · 129 On time2 Due soon1 Overdue
- Email arrives
- File it
- AI agent: summary
- Valid?Yes
- Reply
- Archive
Sample data.
Processes you can model
- Incoming correspondence
- Requests and complaints
- Record loans
- Records transfers
- Contract approval
- Internal requests
- Accounts payable
- Supplier onboarding
Modules
What HyperGenIA does, module by module
Each module handles one part of the work. Here is the map: what each one does and where to see it.
Available
SGDDocument Management System
File, classify and keep your documents with retention schedules, inventories (FUID) and an electronic index. Loans, transfers and search inside documents.
See how it works: SGDAvailable
BPMSBusiness Process Management
You design the process in BPMN and the engine runs it: every task with an owner, a form and a deadline in business days.
See how it works: BPMSAvailable
AIAgents with language models
Agents that read the case and return a summary, a classification or a draft inside the flow, always reviewed by your team. Plus OCR to read scanned documents.
See how it works: AIAvailable
RPARobotic Process Automation
Software robots that run repetitive tasks in physical or virtual environments, directed from Hyper Cloud Room.
See how it works: RPAIn development
LLM BrokerMany language models, one connection
A single layer to work with different language model providers from your processes, without being tied to one.
BPMS · Processes
You design the process. The engine runs it.
Draw the flow in BPMN with its forms and deploy it. Each case moves from one task to the next on its own, with an owner and a deadline.
BPMN Studio
Decisions, parallel paths and timers. Validate the diagram before you deploy it.
Custom forms
Each task asks for the data it needs, no code required.
Real deadlines
Business hours count and holidays are skipped: see what is on time, due soon or overdue.
Automatic assignment
By skills, round robin, a value in the case, or whoever handled the previous task.
Automated tasks
A task can call another system or generate a document from a template.
Time and cost
Every task records how long it took and what it cost, and analytics show where the process slows down.
Journey
The case file builds itself as you work
Follow a request from the moment it arrives until it is archived. Every step leaves its document in the case file.
- 01
It arrives at the digital office
HyperGenIA reads the mailboxes you set up. Each email is marked valid or not, and it can start a process.
- 02
It is filed with its number
It gets a filing number and a barcode label, ready to print and stick on the paper document.
- 03
The engine assigns the task
The task reaches the right person with its form and its deadline, counted in business days.
- 04
An AI agent reads the case
It reviews the form and the filed documents and returns a summary or a draft. Your team reviews and rates it.
- 05
Approved, with its version
Approval, signature on the document and version control, with a trail of who did what and when.
- 06
It lands in the case file
Each document comes in with its document type, its pages and its fingerprint. The electronic index is generated for you, and the retention schedule sets how long it is kept.
| Document | Document type | Pages | SHA-256 fingerprint |
|---|---|---|---|
| 01incoming-email.eml | Received letter | 1–2 | aa82ae1b…677b |
| 02RAD-2026-000184.pdf | Filing | 3 | e2688f49…3f93 |
| 03task-form.pdf | Form | 4–5 | 947a7f44…358b |
| 04agent-summary.pdf | Opinion | 6 | 5a93b0b9…d732 |
| 05reply-v2.pdf | Sent letter | 7–9 | e84d23bf…7aec |
| 06electronic-index.xml | Electronic index | — | d04374e6…9b84 |
Sample data.
SGD · Document management
Your records, with their instruments
Records management instruments live inside the platform and govern every document: what it is, where it is, who can see it and how long it is kept.
Retention and appraisal schedules
Load your retention (TRD) or appraisal (TVD) schedule with series, subseries and document types, their active and central archive periods and their final disposition. With versions.
Search inside documents
OCR reads PDFs, Office files and images, so you find a document by what it says, not just by its name.
Physical and digital loans
Request, approval, due date and return, with a full trail and reminders.
Scheduled transfers
Plan primary and secondary transfers, run them and check the history.
Inventory in Excel
The records inventory (FUID, Colombia's standard format) comes out of the platform ready to hand in.
Access and location
Access levels per document type, and the physical location of every box.
AI · Agents
AI agents inside your processes
An agent is one more task in the flow. You define what it does, it reads the case and returns its result, and your team reviews it.
- Set it up without codeInstructions, context and constraints in plain language, plus the length and creativity of the answer.
- It reads the whole caseIt uses the form data and the filed documents.
- Always reviewedThe answer is recorded in the task, the person in charge rates it, and analytics show how each agent is doing.
Plus OCR to search inside your documents, and a connection to your own email classifier.
Sample data.
Platform
Ready for your operation
One sign-in
Central access and fine-grained permissions by role, module and action.
Change audit trail
Whatever is created or edited is recorded: who, when, and the before and after.
Your data, isolated
Each organization and environment has its own isolated data and storage quota.
Store it where you like
AWS, Azure, Oracle Cloud or your own servers.
Connects to your systems
Calls REST APIs with API key, Basic or OAuth, with retries and timeouts.
Documents built to last
Generates PDF/A, the format for long-term preservation.
Analytics
Tasks, cases, time, cost and documents, plus custom reports.
Spanish and English
Everyone picks the language they work in.
Questions
Frequently asked questions
Have another question? Message us and we'll get back to you.
Ask on WhatsApp(opens in a new tab)Is it for public agencies or private companies?
Both. Public agencies find the records instruments they already work with: retention and appraisal schedules, classification chart, inventory (FUID) and electronic index.
Companies use it to run processes such as contracts, purchasing or internal requests, with their records right alongside.
Can I bring the information I already have?
Yes. We load your initial data from Excel templates and help you migrate case files from your previous system.
Where are my documents stored?
In the storage you choose: AWS, Azure, Oracle Cloud or your own servers. Each organization's data is kept apart from everyone else's.
What does the AI do, and what doesn't it do?
AI agents work as a task in the flow: they read the form and the case documents and return a summary, a classification or a draft.
They don't decide on their own: the answer is recorded in the task, and the person in charge reviews and rates it.
Does it integrate with my other systems?
Yes. Automated tasks call your systems' REST APIs, with authentication and retries, and the platform ships with built-in integrations ready to use.
How much does it cost?
It depends on the number of users, the volume of documents and the storage. Book a demo: we'll review your case and send you a proposal.
Which process do you want to sort out first?
Tell us how you work today and we'll show you HyperGenIA BPMS with a process like yours.